(ii) Team Leads:
Team Leads manage and monitor Agents and Agent workloads, development, and training, manage the processing of the Queues, and enforce Agent compliance with Cisco processes. Team Leads work with Trainers and Quality Assurance Analysts to assist Agents to improve quality and effectiveness of the Services provided. Each Team Lead spends not less than eight (8) hours per month personally handling and resolving Contacts and Cases. Additionally, Team Leads implement and activate the business continuity plan referenced in Section 10, perform data analysis to root cause, provide recommendations on process issues, research problems, develop workarounds, test new products, and author knowledge solutions and e-mail response templates, and provide escalation support to Agents. Vendor shall provide not less than one (1) full-time Team Lead for every eight (8) Agents providing Services.
(iii) Quality Analyst:
Quality Analyst leads Cisco and internal calibration sessions; audit Team Leaders for Agent evaluation accuracy; evaluate Team Leader and Trainer phone time; and deliver quality reporting.
(iv) Qualifications: All minimum qualifications of Team Leaders, plus program knowledge; transaction monitoring and measurement; and a detailed command of quality processes. In addition, interpret quality findings and report such findings to Cisco in a format to be agreed by the parties
c) Quality Assurance
Vendor shall perform the following quality assurance processes at no additional charge to Cisco:
Quality Monitoring
a) Vendor shall implement a comprehensive program to assess, monitor, and maximize the quality of the customer care process and Agents’ functional knowledge. Such program shall consist of: (i) Cisco’s quality program described in this Section 6, including, without limitation, the minimum monitoring requirements detailed in 6.1(b), and (ii) Vendor’s own quality assurance and Agent performance management practices. At such time as the parties mutually agree to Contact and Lead evaluation and scoring guidelines, Vendor shall apply such guidelines to the quality monitoring process.
b) Vendor’s Team Leader(s) shall randomly monitor eight (8) Contacts/Leads per Agent per month.
c) Vendor shall provide call monitoring software and any other IT components necessary to allow Cisco remote call monitoring capabilities, including call monitoring and replay of recorded calls with screens, with which Cisco may monitor Agent calls (specifically or at random), with or without further notice to Vendor or Agent.
d) Vendor shall maintain all Agent quality Records and shall notify Cisco of the Agent company ID for any Agents not meeting Performance Standards. Subject to applicable Privacy Laws or Vendor’s privacy policies, Vendor shall make all quality reports, trend analysis, and documentation available to Cisco. Vendor shall ensure that all quality monitoring activities are performed consistent with Cisco’s monitoring/recording policy and all applicable Privacy Laws.
Quality Calibration
a) At least once per month, all Vendor’s Quality Assurance Analysts, Team Leads, and Quality Assurance Coordinators shall co-grade Cases with Cisco’s Representatives, and the quantity and Contact types of such Cases shall be determined by Cisco.
b) Quality Assurance calibration grading from Cisco’s Representatives shall be compared with Quality Assurance calibration grading from Vendor’s Representatives in accordance with a Cisco-approved scoring methodology to ensure consistent standards in the Quality Assurance process. Vendor Representatives that have not passed a calibration session during the previous month shall not perform any Quality Assurance
Survey Customer Satisfaction Survey and Bingo Survey
a) Vendor shall monitor all customer satisfaction survey responses, which surveys Cisco may change in its sole discretion from time to time. However, if such changes are
Page 8 of 16
GPS Managed Service SOW Template_v2.0 CISCO CONFIDENTIAL
UPDATED TEMPLATE FOR Q1FY13
material, Cisco shall promptly notify Vendor of any material changes to the satisfaction survey and the parties must mutually agree to such changes before they are implemented.
b) Vendor’s quality team shall follow up with every Customer that entered a score of “1” or “2” for any question, or that provided a negative comment on a survey, to ensure that the Customer’s issues have been resolved. Team Leads shall further record any problems, resolutions, and potential improvements for use in coaching, Ongoing Training, or process improvement plans to prevent similar instances of Customer dissatisfaction in the future. Vendor shall document all such follow-ups in Cisco’s case management system. Vendor shall provide Cisco with reporting on root causes for surveys with scores of “1” or “2” for any question, Pareto, trend analysis, and all follow-up actions taken.
c) Vendor shall create and maintain a customer satisfaction scorecard for each Agent, for each Site, and for all Services as directed by Cisco.
d) Business Continuity
Not later than ninety (90) days after the Effective Date, Vendor shall create and implement, and at all times thereafter during the term of this SOW shall maintain, a business continuity plan designed
to ensure the continuing availability of Services during any event that would otherwise affect Vendor's ability to deliver Services. The business continuity plan shall be in writing and shall include, without limitation, the availability of back-up facilities, insurance, security, flood, fire, and natural disaster insurance coverage. Notwithstanding any contrary provision in the Agreement, for the Services provided under this SOW, Vendor shall: (a) test and update its business continuity plan upon Cisco’s request, but not less frequently than once every six (6) months; and (b) within twenty- four (24) hours of Cisco’s request, provide Cisco a copy of Vendor's business continuity plan. Vendor’s BCM Coordinator shall report the results of the testing to Cisco global risk management and shall review and revise the plans as appropriate to meet Cisco’s business requirements.
e) Facilities
Sites. Vendor shall perform the Services at the Vendor Site(s) and/or Cisco Site(s) located at the address(es) specified in Section 2.1 of this SOW. Vendor shall not perform the Services at any other facilities without the prior written consent of Cisco, except that Services may be performed or provided at other facilities pursuant to the business continuity plan referenced in Section 8.
Facilities and Maintenance. Except as otherwise provided in this SOW, Vendor shall provide all facilities and physical and organizational infrastructure necessary and appropriate to provide the Services in accordance with the Performance Standards and other requirements of this SOW, including, without limitation, general repairs, maintenance, and operation of Vendor-owned facilities.
Cisco Competitors. Vendor shall not provide services or other work for any Cisco Competitor on the same floor as Vendor provides the Services. Vendor agrees that no Vendor Representative working on the Services shall participate at the same time in any project for a Cisco Competitor.
f) Equipment
Except as otherwise provided in this SOW, Vendor shall provide all equipment necessary and appropriate to provide the Services in accordance with the Performance Standards and other requirements of this SOW, including, without limitation, general repairs, maintenance, security, and operation of Vendor-owned equipment. Cisco shall reimburse Vendor’s actual service charges incurred for outbound calls from Vendor’s Site in connection with Vendor’s provision of the Services.
For Services provided at a Vendor Site
(a) Voice and Data Communications. Vendor shall:
• provide telephones and phone solution.
• Vendor shall ensure voice quality is equal to what a Customer would