Which items and quantities display in the Goods Receipt PO and why?
Two items display. The first item has a quantity of 2. The system subtracts the quantity of 3 that was received in a previous goods receipt PO. Since this is the correct quantity, you do not need to change the amounts.
The second item is for the printers we ordered that were out of stock. The vendor has sent us an alternate item but because the purchase order row item is still open, this item is automatically copied to the goods receipt PO.
Normally when we receive all items on a purchase order, the system changes the status to Closed. Since this item will never be received, we should close the purchase order after we finish processing this goods receipt PO. Otherwise, the item will continue to display as an open item on inventory reports.