(d)submit reports and recommendations to their respective community councils.
2. each ASEAN sectoral ministerial body may have under its purview the relevant senior officials and subsidiary bodies to undertake its functions as contained in annex 1. the annex may be updated by the secretary-general of ASEAN upon the recommendation of the committee of permanent representatives without recourse to the provision on amendments under this charter.
ARTICLE 11
SECRETARY-GENERAL OF ASEAN AND ASEAN SECRETARIAT
1. the secretary-general of ASEAN shall be appointed by the ASEAN summit for a non-renewable term of office of five years, selected from among nationals of the ASEAN member states based on alphabetical rotation, with due consideration to integrity, capability and professional experience, and gender equality.
2. the secretary-general shall:
(a) carry out the duties and responsibilities of this high office in accordance with the provisions of this charter and relevant ASEAN instruments, protocols and established practices;
(b) facilitate and monitor progress in the implementation of ASEAN agreements and decisions, and submit an annual report on the work of ASEAN to the ASEAN summit;
(c) participate in meetings of the ASEAN summit, the ASEAN community councils, the ASEAN coordinating council, and ASEAN sectoral ministerial bodies and other relevant ASEAN meetings;
(d) present the views of ASEAN and participate in meetings with external parties in accordance with approved policy guidelines and mandate given to the secretary-general; and
(e) recommend the appointment and termination of the deputy secretaries-general to the ASEAN coordinating council for approval.
3. the secretary-general shall also be the chief administrative officer of ASEAN.
4. the secretary-general shall be assisted by four deputy secretary-general with the rank and status of deputy ministers. the deputy secretary-general shall be accountable to the secretary-general in carrying out their functions.
5. the four deputy secretary-general shall be of different nationalities from the secretary-general and shall come from four different ASEAN member states.
6. the four deputy secretary-general shall comprise:
(a) two deputy secretary-general who will serve a non-renewble term of three years, selected from among nationals of the ASEAN member states based on alphabetical rotation, with due consideration to integrity, qualifications, competence, experience and gender equality; and
(b) two deputy secretary-general who will serve a term of three years, which may be renewed for another three years. these two deputy secretary-general shall be openly recruited based on merit.
7. the ASEAN secretariat shall comprise the secretary-general and such staff as may be required.
8. the secretary-general and the staff shall:
(a) uphold the highest standards of integrity, efficiency, and competence in the performance of their duties;
(b) not seek or receive instructions from any government or external party outside of ASEAN; and
(c) refrain from any action which might reflect on their position as ASEAN secretariat officials responsible only to ASEAN.
9. each ASEAN member state undertakes to respect the exclusively ASEAN character of the responsibilities of the secretary-general and the staff, and not to seek to influence them in the discharge of their responsibilities.
ARTICLE 12
COMMITTEE OF PERMANENT REPRESENTATIVES TO ASEAN
1. each ASEAN member state shall appoint a permanent representative to ASEAN with the rank of ambassador based in jakarta.
2. the permanent representatives collectively constitute a committee of permanent representatives, which shall: