As per our phone conversation today, we have made plane and hotel arrangements for you for your trip to our plant. You are booked on Sky Airways flight #123, leaving Springfield at 8:00 a.m. on Monday, January 15, 2002. Arrival time is 9:15 a.m. Your return flight has been left open, as you requested. Tickets are being mailed to you directly from the airline.
Reservations have been made for you at the Logan Center Hotel for January 15 and January 16, 2002. The hotel has an excellent airport shuttle service though you may prefer to rent a car.
I look forward to meeting you.