• The date when the Purchase Order Letter is being generated is very important because that identifies when the order was placed
• If the order is being placed by a company then it usually should be in a Purchase Order format
• The Purchase Order Letter should also indicate the date by when the order is expected to be executed or delivered
• The mode of delivery of the material should also be identified in the letter
• The letter should also carry the mode of payment by which the payment will be made
• If any advance has already been paid against the order, it must be mentioned in the Purchase Order Letter
• The address where the order has to be delivered should be very clearly mentioned in the letter along with any landmarks, if any, to locate the address
• The Purchase Order Letter should give the details of the costing of the price including taxes, etc. so that there is no confusion while making the payment
• The name of the company or dealer with which the order is being placed should be clearly written on the letter to avoid any miscommunication of details
• There is no scope for any grammatical or punctuation errors in the Purchase Order Letter
• The contents of the letter must be carefully read through to ensure that the order details have been correctly mentioned
• The Purchase Order Letter should ideally be typed but the signatory should personally sign it