As you have seen from the subject of this email, there are 3 topics that I would like to email to you.
1. Oleen's certificate: Obviously that the client requested us to change the address correctly according to what I informed you in previous email. Could you please reissue the certificate? They accepted that you required some days to correct it especially communicating with RSPO
Certificate has been adapted and send to etrace. I am waiting for their approval.
2. T S Oil Industry : This client will be audited for surveillance next month. So, I have attached you the ATEA for your approval.
Last year, you spend 2 days at the audit of TS Oil Industry on site and now you only will spend 0,8 days on site. It was resulted from the proposal accepted by client before moving to work with TUV NORD Integra. We did that proposal according to the need by TUV NORD Indonesia. That's reason we spent 2 days for initial certification and only 1 day for each surveillance audit. So, the total manday for surveillance audit is 1 manday not 0.8 manday. Please explain how you come to this reduction. Please take into consideration that as this is a surveillance audit you will have to do the necessary data checks and from our experience, this does take a lot of time. Yes, I have aware of that. However, it was accepted before moving to work with you. Term of proposal could not change. You will have to look also if all conversions have been done correctly. In an initial audit you normally don’t have to do data checks as they have not yet started with processing RSPO products but in a surveillance audit you will have to do this. I sure 100% that T SO Oil didn't start the purchasing or selling RSPO certified products (even though they are not in the RSPO etrace yet) as until now there is no movement of RSPO certified products in Thailand
Did they complete the application form or did they confirm that there have been no important changes for RSPO since last year? If you let them complete the application form, please send it to me. They didn't complete the application as I thought that it is not necessary anymore because they did in the last year. IF you really want it, I will let them to complete the application form again and will send you soon.
For the subcontractors you have not explained why you won’t need to audit them. They have only subcontractor for transporting of finished products. It is very few risky to RSPO SCC system
Please adapt the ATEA giving in sheet “Sampling and audit duration” clear information on how you have calculated the audit time and why you don’t need to audit the subcontractors. I have corrected both sheet. Please review and give your comments if you see any wrong in the ATEA
OK
3. Witness audit: Now, I am contacting to the last client who want to be audited with us in October. However, they are very very small company and you can image that how many staffs they have (approximately 10 person). In additional, they don't have even the modern facilities to support their works. If you don't mind if you have to witness us with the small company like this as you could not see any core process of palm oil production, we might be able to arrange the witness both for me and Porntip. Please confirm your opinion on this. If you ok, I will inform client and will try to convince them to accept our witness audit program.
Please give me information which clients need to be audited in October? Bangchak Biofuel Company Limited and Sangsook Industry Co. Ltd This is a very small company, Sangsook Industry is very small company which would be the other company in the program as there will be 2 companies needed in the witness program: 1 for your witness and another company for witness of Porntip. I will try to arrange these 2 companies for the witness audit for me and Porntip
Ok, to take these 2 companies for the witness mission. Please note that 10 and 11 October I am not available and in the week of 28th of October we have accreditation office audit of ASI for RSPO. The desk review audit of ASI did not reveal any major NCs.