Dear Ploy
Noted and thank you for your clarification.
Budget has been checked and signed off from finance already .
in order not to get problem with supplier again for ongoing process ,I would like to recommend you set up lead time and agreed with each area.
Finance have weekly basis in doing this ,could you please contact to K.Poo for budget checking process .
For this case please as there is quite long time outstanding, could you please contact and help coordinate with supplier for the billing process ,we will help do the payment as per lead time as promise to supplier.