Group or any violation or suspected violation of NEC Group Charter of Corporate Behavior or NEC Group Code of Conduct at an early stage by prompting the use of "Compliance Hotline", a compliance hotline, reporting to the Corporate Auditing Bureau and an independent third party organization.
(5)Risk Control and Compliance Committee shall deliberate on investigating causes of, formulating preventative measures on, and disclosing the information of, irregularities within NEC Group. Internal Control Division shall promote preventative measures formulated by the Risk Control and Compliance Committee.
(6)NEC shall interdict any and all relationship with antisocial factions and groups which threaten the order and safety of the civil society, and respond to them in corporate-wide and uncompromising manner in close association with outside professionals such as the police.
2.Matters regarding the retention and management of information relating to the performance of duties by directors
(1)As for information security, NEC shall clearly provide the responsibilities of relevant organizations regarding information security, and shall establish information security management systems designed to continuously implement measures to maintain and improve information security pursuant to the Basic Rules on Information Security. Furthermore, NEC shall deliberate about concrete measures for information security at Information Security Strategy Committee, and promote such measures across NEC Group.
(2)NEC shall properly create, store and control various types of documents and records relating to the duties of directors and employees in accordance with applicable laws and the Basic Rules on Document Management.
(3)NEC shall store and manage documents necessary for the performance of duties by directors, including the minutes of general meetings of shareholders, the minutes of meetings of the Board of Directors, the minutes of Executive Committee, and authorization documents relating to the matters of importance on business operations, in an easily retrievable form for the review at any time by directors and corporate auditors.
(4)NEC shall properly manage trade secrets pursuant to the Rules for Trade Secret Management in accordance with management rules corresponding to the degree of confidentiality.
(5)NEC shall strictly control personal information in accordance with laws, regulations and the Rules of Protection of Personal Information.
3.Rules and other systems for risk management
1)NEC shall implement risk management systems effectively and comprehensively under the consistent policy throughout NEC Group in accordance with the Basic Rules on Risk Management.
(2)Business divisions shall endeavor to identify risks related to their assignment, select risks against which they should introduce control measures on a priority basis, decide on concrete risk control policies and measures, and properly conduct risk controls.
(3)Corporate staff divisions shall endeavor to identify risks related to their assignment, select risks against which they should introduce control measures on a priority basis, decide on concrete risk control policies and measures, properly conduct risk controls, and furthermore give corporate-wide support to risk control activities conducted by business divisions related to such assignment.
(4)Business divisions and corporate staff divisions shall sort out risks which disturb the proper and effective operations of their own divisions, and properly conduct risk controls.
(5)Internal Control Division shall provide necessary support, coordination and instructions so that risk management systems at business divisions and corporate staff