Hi, Jefferson
I’ve discussed with our financial that we could not undervalue the invoice as per your requested. If you would like us to produce and invoice to Bacardi Philippines, our financial recommended that,
In finance process, we can bill invoice accordance with the name of the company and the amount as specified in quotation approval.
So we will issue all document (PQ, Invoice and Receipt) with Bacardi Philippines but Bacardi Thailand settle for this invoice with the e-mail inform that they reserve the payment for Philippines.
Below is the steps you can follow :
1. Prepare document request for create new client in Adept – pass to traffic who in charge of this account before pass-through finance.
Document request list :
- New Potential Customer Information
- New Account Form
- E-mail from Bacardi Philippines which has detail of company legal name, address, contact person and position.
- Company Tax Registration Number
- Business Register
- Certificate of Residence
2. Recheck with Bacardi Philippines whether they have to deduct withholding tax.
If yes, please confirm
- The withholding tax rate they deduct
- They can provide “Original English withholding tax certification from Philippines issue by revenue tax department” .
Note that if they couldn ’t provide the document, we have to surplus for the unused withholding tax then.
3. Issue production estimate to Bacardi Philippines and finance will also bill to them. It mean that all document is the name of Bacardi Philippines.
4. Please kindly inform Bacardi Thailand drop e-mail that they will settle this invoice on behalf of Philippines.
Detail in e-mail should have invoice number and amount.
Also, we are waiting for your feedback about CO and If you have any inquiry, please feel free to let me know.