The Bank Mandate Letter is a document used to communicate with banks and only used by Treasury Department. • Information contained in the letter includes: list of bank accounts, authorized signers, operational processes, instruction form, cash management user profile and amendment form (Supplement). • The bank mandate system is designed and developed in order to facilitate the Treasury Department to issue bank mandate letter in an efficient manner using data available in the data base. • Using this system, the users are able to quickly search for any Master Mandates and their related attachments. In addition, any changes made to Master Mandates and/or Supplements will be automatically recorded and are easily printed for signatures and send to the banks according to the predefined format. In addition, the system provides reporting feature which is used for monitoring and control purposes.
There are 9 Sections in each mandate letter as follow:
Section I List of Bank Accounts Section II Authorization for Fund Transfer Transaction Section III Authorization for Oral Commitment Transaction Section IV Procedure for Borrowing and Investment Transaction and Request for Letter of Guarantee Section V Authorized Confirmer Section VI Authorized Individual for Transaction Initiated through Electronic Banking Facility Section VII Amendment of the Master Mandate and Bank Account Closing and Notice Section VIII Specimen Signature Section IX Standard Instruction and Supplement •
The bank mandate letter is designed with Master Mandate Letter and Supplement Letter. • The Master Mandate Letter will be first issued to the bank and if there is any change in the authorizer or process, a Supplement Letter will be issued. The rule of thumb is that Supplement letter can be issued only 5 times. If any changes are required after the 5th Supplement is issued, a new Master Mandate Letter will be issued.