What's Changing? What does this mean for you?
New format for job notifications.  Please refer to the attached Example of the new notification format. Please call the following numbers in regards to updating these Work Orders:
Mondelez Australia 1800 006 602
Mondelez New Zealand 0800 311 391
Mondelez Singapore 6701 1014
Mondelez Thailand 66 (0) 2168 3101 Ext 140
Fairfax Media Management AU 1800 006 602
Fairfax NZ 0800 525 997
Current supplier numbers will change. If you are used to referencing your supplier number this number will now change. 
Your new supplier number is available upon request from the CSC.
Property numbers have changed. Property numbers have changed; please call CSC if you would like a list of property numbers. Quoting the actual property address will ensure that the correct property is referenced.
Change to Purchase Order number format Purchase Order numbers will now contain more digits. 
The full PO number must be provided with each invoice to ensure payment. Invoices submitted without the full and correct PO number may result in delayed or incorrect payment.
The way in which Planned Maintenance (PM) Purchase Orders (PO) are issued will change All Planned Maintenance (PM) Work Orders will be consolidated on a State basis and issued under the one Purchase Order (PO) per State.
All PM POs will be issued via email to the National Head Office of the vendor for distribution and management of the associated works by the vendor. DTZ will not issue PM POs directly to the State branches of the vendor.
The Vendor will be required to invoice DTZ in accordance with the State based POs issued by DTZ. Invoices that do not meet these requirements may not be accepted or processed for payment.
Work Orders will only be extended when the corresponding criteria are met.  DTZ requires reasons for extension of a Work Order, these are restricted to:
1. Access to site is unavailable
2. Work complexity
3. Parts are unavailable
4. Permits required
5. Works delayed for PM run
6. Quote(s) required
7. Weather event restricts access
Note: the process for extending the Work Order remains the same.
Contractors must provide additional information on work completion. 
Vendors need to ensure that the asset serviced is captured on the work order at the time of completing the work.  The following information is required when completing Work Orders:
1. Selecting or validating the asset.
2. Resolution Reason
3. Action Taken
4. Estimated hours and estimated material costs
Hazard Prompt Sheets will now be required to be completed prior to commencement of all works. You will now need to complete a Hazard Prompt Sheet prior to the commencement of all works. The Hazard Prompt Sheet is a pre inspection check list to ensure any hazards are identified prior to the commencement of work. 
IVR and bulk update will not be available for updating Work Orders created on the new GPS platform. Please call the following numbers depending on your location and company in regards to updating these Work Orders.
Mondelez Australia 1800 006 602
Mondelez New Zealand 0800 311 391
Mondelez Singapore 6701 1014
Mondelez Thailand 66 (0) 2168 3101 Ext 140
Fairfax Media Management AU 1800 006 602
Fairfax NZ 0800 525 997
In the near future, Vendors will be given access to a new Vendor Self Service (VSS) tool and a mobility application to update Work Orders.
Invoice Processing In order to be paid promptly Vendors need to continue to send their invoices directly to:
• Australia: dtzau.invoices@converga.com.au
• New Zealand: dtznz.invoices@converga.com.au
• Singapore: dtzsg.invoices@converga.com.au
• Thailand: dtzth.invoices@converga.com.au