An agenda is an itemized table of topics. The meeting agenda is an integral part of planning, as it defines the purpose of the meeting, details meeting discussion items, designates the meeting presenters and specifies the amount of time allotted to each issue. If you need to plan a meeting you will need to how to gather information for an agenda and how to put it all together. Create an agenda by following these steps.
In Thai we usually use 5 steps such as at first notify everyone who is to be involved in the meeting.
We may send an email or distribute an office memo. Just make sure it is on paper. Include the date, time, location and purpose of the meeting. Request RSVPs to the meeting. Make it clear that those who accept the invitation are expected to attend. At the second ask that attendees have meeting agenda item requests in to you by a specified date and time. Have them detail the agenda item for you, so you may list it appropriately on the upcoming agenda. Request that they supply you with not only the agenda topic, but also a short description of what they intend to cover. Verify the amount of time they will need to present the agenda item. At the third submit the proposed agenda to the agenda item presenters to verify that they are comfortable with the details of their placement and allotted time slot. At the fourth make any changes or rearrangements, if necessary. And the last distribute the approved agenda to all the attendees. Give them plenty of time before the meeting to review and deliberate over the agenda, so they may contribute to the discussion as they see fit. 2 days advance notice is a reasonable notification time.
So, method to making agenda in China is same Thai but maybe they are minor differences such as using agenda templates have many steps including the first step is to find a suitable meeting agenda template, because there is little use starting from scratch, when there are so many fantastic tools on the internet. A quick search will throw up a list of sites which can help you make a start. These websites contain various different kinds of agenda format, so browse until you find one that you are happy with. At the second download agenda template from internet. Once you have found the perfect template, select it and click the download button, after the preview screen provided. At the third customize your agenda. Do not forget to customize your agenda. The template that you have downloaded will be filled with example information, so that you know what to write, and where to write it. This information needs to be replaced with data about your company. This includes the header; make sure that you add your logo, copyright text, and any other important details. Once you have filled in the basic information, it is time to turn to the agenda format. You are responsible for allocating time to each agenda, and for deciding which agendas are important enough to make it onto the schedule, so take care when filling out the slots. It can be useful to use the headings, Agenda Item, Presenter and Time – just to keep everything clear and well defined. At the last proofread your agenda. The final step is to give your completed agenda a quick read through, whilst keeping an eye out for spelling mistakes and typos. Now, you are ready to have a great meeting.