4. Results
It was seen that, even though not at the very optimum, HRIS still plays a key and important role in helping with
the Human Resource Planning and the Human Resource Training and Development functions. Its diverse uses are:
x Overall HRIS Recruiting Subsystem Utilization : The overall reaction to a blanket question about HRIS
utilization in planning and selection in an organization was positive. Majority of respondents agreed that
the utilization of HRIS is happening at a satisfactory level in their organization for human resource
planning.
x Opinions Regarding HRIS Job Analysis: Most managers’ opinions about whether their HRIS identifies
unfilled job positions accurately were positive. This is in sync with the general consensus that HR
information systems are very good with managing and manipulating raw data and even information. Also,
in a majority of organizations, the HRIS itself analyses current job positions and the employees at each of
64 Asha Nagendra and Mohit Deshpande / Procedia - Social and Behavioral Sciences 133 ( 2014 ) 61 – 67
them. In this manner, an HRIS can identify workforce shortfalls, and thus supports the development of a
recruitment plan.
x Management of Skills Inventory by HRIS in an Organization: HRIS does job analyses accurately. Another
aspect of this is that an effective system should manage the skills inventory in its entirety in the
organization. A majority of managers felt that this is being performed adequately, but there are fewer
managers who feel that comprehensive reporting is being done.
x HRIS and E-Recruiting: It was learnt that companies do not make use of the e-recruitment
module/subsystem of their HRIS at all in many cases. This is especially true regarding leveraging an
employee’s talents in the right place at the right time. This is one aspect that the researcher feels is not
getting enough attention by HRIS developers.
x HRIS’s Role In Training and Development: Managers’ opinions are not as positive when it comes to their
HRIS providing an intelligent insight into their organization’s training needs and evaluation. Besides, as
compared with human intervention, the outcome of a training needs analysis (TNA) is not as accurate when
done by the HRIS of the organization. 50% managers agreed that the accuracy of an HRIS could be
improved.
Figure 2: HRIS training needs analysis
x HRIS and Evaluation of the Training Process: There were a total of seven factors which were used to
determine the usefulness of an HRIS to the training process in an organization. In most of these factors,
managers have answered in the affirmative. This means that HRIS is definitely a useful tool to have to
assist with the training process. The one area where an HRIS lacks is that it does not assist in fixing the
budget of training and development programs accurately. But these opinions could be biased because there
erroneous results could also be because of faulty inputs by the managers.
x HRIS and Its Role In Succession Planning: Since succession planning at mid-sized firms is still a relatively
new concept, it was not expected that many managers would agree to the help rendered by the HRIS in this
department. In fact, most managers felt that they themselves make better and faster decisions regarding
successors, as compared to an automated HRIS. Once again, the data management capabilities of HRIS are
brought to the fore, as it was felt that an HRIS identified specific key positions and minimized costs
associated with succession planning.
x Labour Demand & Supply and The Impact of HRIS: Most managers could count on HRIS to do the job
well. This is because, after all, this is what HRIS was built to do flawlessly. Also, forecast of human
resources which are required is made that much easier with the help of an HRIS, as compared to without.
The only thing that an HRIS lags behind in, is that it sometimes fails to identify human resources needed to
achieve organizational goals.
x HRIS Data Analysis And Decision-Making Capabilities: Most managers felt that with an HRIS, they were
better able to align themselves with organizational strategy and even with the organization’s Information