Recently, my company is faced the “Goods Returning Problem”. Thai FDA and Thai Customs do not allow us to receive the Returning Goods since the documents and the declaration on the cartons are not the same. For an example, on the carton might print “Orange Sunkist” and the invoice might print “Orange Slice”. These two products are not the same in Thai FDA and Thai Customs eyes no matter how hard we try to explain to them. Therefore, we have to revise our working procedures and reduce the flexibility of the customers to prevent this kind of problem from happening again.
1. After the order is received from the customer, we will send the order to the factory for production.
2. Before the production completed, my people will send the following information to the customer for final approval and synchronization. After the approval, the order cannot be changed. Therefore the information on the documents, the carton and the individual packaging are the same.
a. Stickers
b. Carton Declaration
c. Invoice
3. After the confirmation, the customer cannot change the order. If the change is required some charge, some delay or some disadvantage may be applied. For examples,
a. If the product is being packed and the customer change the declaration of the product, the charge will be applied due to the damage of the cartons. When we pack, we must stamp the product information on the carton. If the customer change the declaration, we must do the stamp again on the new carton. In addition, the process may delay the shipping date.
b. If the product is shipped and the customer wants to change the information. This action will make the declaration on the carton and on the documents not the same. We cannot change the information on the carton since the carton is already in the ship. This will make the customer losing the right to return the product to us. Because this kind of product (the inconsistency) cannot be returned to Thailand.
Hope that you understand. We must tighten our working procedure to prevent the problem from happening again.