Procedure
1. Review the scenario below.
You are employed as an administrative worker at Innovative Widgets. Your role is to monitor incoming calls and mail. Innovative Widgets is currently looking for a new bookkeeper and the Manager is receiving applications over the phone, on email and in person.
You must collect the required information and process it according to the policies and procedures of Innovative Widgets.
2. You will be provided with time to review and learn the policy and procedures for Innovative Widgets, attached to this task (and in the Appendices of your Student Workbook), which include:
a. Innovative Widgets organisational chart and contact list
b. telephone policy and procedure
c. postal mail policy and procedure
d. email policy and procedure.
3. Finally, you must assume the role of administrative worker, you must come to your assessment prepared to collect and process information from phone calls, emails and postal mail. When your assessor tells you, the task will begin and you must:
a. check postal mail and email and follow procedure
b. respond to phone calls.
Note: No one is available at Innovative Widgets today. So when you try their extension, you’ll get no answer. You’ll need to take messages.
Also note: All emails sent as part of this task will go to your assessor. Your assessor will provide this before you start. For example, even though you are emailing a message to the Manager of Innovative Widgets, the actual email address will be your assessor’s.