After defining project scope, the next step for organizers is to prepare the following:
List all tools and resources, procedures, time and money needed to complete the task
Seek input from professionals with experience in the event type being organized
Create various plans to help effectively and efficiently achieve goals
List factors that can limit event size such as budget or space availability at the desired destination
List all assumptions on the plan; potential risks and uncertainties that may occur
Then, breaking down the entire event into smaller activities