5. File received together with original copy of Request for Quotation or Invitation to Bid.
6. On the designated date, remove the bids received from file.
7. If all vendors have not responded, call non-responding vendors and obtain telephone bids to be confirmed in writing. If one or more vendors decline to bid, then solicit bids from other vendors so as to obtain at least three bids, if possible.
8. When sufficient bids have been received from accessible dealers, open the bids and determine which vendor offers the item at the lowest price. Select the lowest and best bidder. Enter the reasons the vendor was selected on the original copy of the Request for Quotations .
9. Issue a purchase order to the successful bidder, with all spaces completed.