D. CURRENT SYSTEM DESCRIPTION
Following is the description that was included in the formal report submitted to DPR:
1. Park / District Collection
Park/district collection is comprised of three basic operations: (1) collection of fees, (2) deposit of fees, and (3) reporting of collections. Detailed activities occur within each operation.
=Collection of Fees
Collection of fees includes activities involved with pre-collection, collection and post-collection. Pre-collection applies to collection methods requiring tickets, preprinted receipts and annual passes, and excludes collections from Iron Rangers and Park’Ur Self booths. (NOTE: Iron Rangers are a locked iron container used in smaller parks for visitor “honor” payment of fees when Park rangers are not present.) The beginning sequence numbers for each ticket and pass type must be noted on the work shift’s DPR 156 (Ticket Receipts) and 156CR (Cash Register Receipts). These forms will be used during post-collection to determine the total number of tickets and passes sold.
During the collection process, tickets, passes and receipts are issued and money is collected. In unmanned parks, patrons deposit their money in an iron ranger or parking device.
Post-collection activities focus on accounting for the funds received during a work shift or collection period (iron rangers and parking devices). For tickets, preprinted and cash register receipts, and annual passes, the total counts for each issuance type is determined by subtracting the beginning sequence number from the current sequence number less one. The extended totals (for each type of issuance) are the products of the counts and unit price. Thus, the sum of the extended totals must equal the total cash on hand less the beginning cash. Cash shortages exceeding $10 must be noted and explained on DPR156 and 156CR.
Because patrons deposit their money in envelopes, Iron Ranger revenues are based on the number of envelopes deposited and the cash received in each envelope. Parking device collections involve counting the number of tickets issued (either through starting and ending ticket sequence numbers or meter counts) and the amount of money removed. For all collection methods, the total funds collected are entered on DPR156 and 156CR forms. The ranger or park aid then completes the front side of the DPR156 and 156CR forms. Upon completion, the DPR156/156CR must be reviewed and approved by a supervisor. The last activity involves preparing DPR156 and 156CR forms for the next shift.
Deposit of Fees
A Report of Deposit (deposit slip) accompanies the funds (bank) deposit. The total deposit appearing on the report must be checked against the total stated on the DPR156/156CR.