Seating arrangement and room layout
Projection system
Projection screen
VCR and TV
Placement of light switches
Location of room temperature controls
Sound amplification system
Internet connections
Location of power points
Tables for equipment
Decorative elements/flowers
COMPUTER EQUIPMENT
Laptop
Power cords
Connecting cables including internet cable
Back-up of presentation on portable drive
Laser pointer
Data projector
AV EQUIPMENT
DVD player
Remote for DVD player
Microphone and cords
Speaker
Interactive whiteboard
PRESENTATION NOTES
Speaker notes and plan
Slide list
Reference material
Audience materials/handouts
Master hard copy of all materials
Evaluation forms
Presentation file saved to laptop
PRESENTATION AIDS
Pens, markers, whiteboard markers
Flip charts
Model
Props
Diagrams/charts/posters
Presentation software on laptop
Recording-DVD-sound-music
PERSONNEL
Attendee list/ name tags
Special requirements – disabled toilets, lift, diet
Venue/organisation contact list in case of emergency