Visitors Logbook: This practice is initiated and approved to implement on a safety purpose.
It is recommended that all staffs especially all supervisor and manager level must to be ensure that the practice its company uses to sign-in and control visitors has been carried out any time. Here are a few things to be reviewed:
• Just who at your company can authorize a visitor to be on the premises? Can any employee sponsor a visitor, or must the visitor be sponsored by a supervisor or manager?
• During what hours can a visitor be brought on the premises? Is it OK for an employee to bring a visitor into the facility after-hours or on the weekends?
• Do visitors need to be issued safety equipment or to receive any special type of safety training?
• Are there any age restrictions on visitors? Can an employee bring his or her children into the facility as visitors?
• Are packages carried by visitors, including briefcases, subject to inspection as the visitor leaves the premises?
All visitors to the facility should be required to sign-in when they come to the facility, and sign-out when they leave. For best security, the hosted, not the visitors, should enter information into the visitor logbook, and give them to sign.
Frequent visitors to the facility, such as janitors and service people, should be issued a permanent vendor identification badge with their photo, a similar type of staffs badge.
Visitors who have failed to sign-out should be identified. The employee who sponsored the visitor should be contacted and reminded that they are responsible for assuring that visitors follow the proper practice. There may also be security-related reasons for keeping track of visitors.