Maintenance organization chart is current and complete. The job descriptions are available for all maintenance positions including supervisors. The ratio between maintenance supervisors to hourly maintenance employee is between 1:13 to 1:16. The ratio between maintenance planners to hourly maintenance employee is between 1:10 to 1:14. Maintenance organizational assignments responsibility fully documented. Maintenance shop and work area from the point of layout and locations is perfect. Maintenance tools and equipment from the point of quality and quantity is perfect. The maintenance personnel are tied to pay incentive plan based on output. From 75% to 89% of the time are the maintenance reports distributed on timely basis to the appropriate personnel. From 75% to 89% of time are the reports distributed within one day of the end of the time period specified in the report. Equipment reports include the equipment downtime in order of highest to lowest total hours weekly or monthly. Preventive maintenance report include the PM hours verses total maintenance hours per item expressed as a percentage. The personnel reports include the time showing hours worked by employee divided by work order. The planning reports include the backlog report showing the total hours ready to schedule versus the craft capacity per week.
There is a strong support visible management support for continuous improvement effort. The organization strong support continuous improvement effort in maintenance. The spirit of cooperationbetween plant management and labor is excellent. On continuous improvement the company focused on management, maintenance, stores and purchasing. Management support training designed to enhance employee skills purchasing. The continuous improvement efforts tied to reliability engineering. From 60% to 89%, competitive forces affect improvement efforts.The site’s document management system is electronic and interfaced with other systems. The ratio of maintenance drawings included in the system is between 50 to 79 %. The site’s timing for migration to fully functional and utilized document management system is no plan. Document control procedures and associate work process exist for the system. The maintenance personnel are in process of being trained to use the document management process. The document management system has detailed indexing and search capabilities that make document simple and easy to find the quality and level of document version control is excellent. A document management system is used by managers and supervisors only. About 75% of maintenance man-hours are reported to work order and 75% of maintenance materials are charged against a work order number when issued. About 75% of total jobs performed by maintenance are covered by work order. About 75% of total jobs performed by maintenance are covered by work order. About 25% of the work orders are opened under a priority that would be identified as emergency or urgent and 75% of work orders are available for historical data analysis. About 50% of work orders are checked by a qualified individual for work quality and completeness. From 75% to 89% from operations personnel generate work order requests. From 60% to 74% from facilities generate work order requests. Operations work order priority is set for maintenance daily in a joint operation and maintenance meeting. Facility work order priority is set for maintenance daily in a joint facility and maintenance meeting. Operators are involved in the upkeep and assetperformance. Operators are trained and certified to perform equipments inspections. From 40% to 59% of time operators follow up and sign off on completed work order. Maintenance is included in production and process scheduling meetings.