I think agree with you, the right way to start anything of HR system included “ Job description” and “Job Specification” of each position.
Job description contain position responsibility and job specification contain education background, skill – experience, training knowledge required for this position.
JD and JS will help us to do job evaluation for create salary structure, HRP for job advertisement, training yearly plan and IDP etc.
Now we (SIC) have job description - \172.16.22.93div-hr
ewserverJD_ For advertisement
which I call that “JD for advertisement” which contain
- Job responsibilities
- Education background
- Skill - Experience
- Training / knowledge commanded (if/ some position)
In my opinion, It is not completed to use for related HR system because
1. We have only new position (from Y2013)
2. The content of JD and JS for some position not match with current job such as Sr. HR executive (see sample below – actually I do more than JD)
Sr. HR Executive >> Role and responsibility: Assist MD in talent recruiting and people development including administration and coordination. Maintain strict confidentiality of corporate information.
Some of the work includes:
• Work with and manage executive search firms (HRP- Recruitment)
• Plan, track, evaluation of skill inventory and manage talent development program (Career path model)
• Monitor Staff Individual Development Programs (IDPs) to ensure the implementation (IDP)
Required skills and experience
• At least 3-year experience in people management either as business manager or Human Resource executive with a degree in Management or Business Administration or equivalent
• Some experience in people development and training
• Understand people e.g. motivation, behavior, psychology
• Effective communication skill with English proficiency: speaking, listening and writing
• Ability to work in a team environment with a diverse group of people with service- oriented mind
• Excellent with desktop MS or office productivity SW tools
3. Last year I propose to revise JD- JS first, before to do anything but manager told me it be right to use – do Y2014 plan and monitor all HR first .
If P. prong have plan to assigned me to help improve it, I am glad to do it kha.
Thank you very much
Mai, Kritapak
From: Prong [mailto:prong@sic.co.th]
Sent: Thursday, June 25, 2015 9:27 AM
To: kritapak@sic.co.th
Cc: prong@sic.co.th
Subject: Job description
Mai:
I had a question. If we have all Job descriptions for all positions in SiC. Typically, in all position should have the JD associate with it. It should contain information specified the competency which include
- Education requirement
- Training/knowledge commanded
- Skill
- Experience
In general, for implementing the overall HR system. It should start with JD that post for hiring the candidate. When we get a person in, it should match to what JD of each position requires.
Then it should come up with training needs for each individual, and consolidated to coming up with training plan for yearly. Also those training need must incorporate the core require courses (HR identified).
Just want to check if we had that in practice. If I were external audit for ISO, I will probe on this for HR.