Finding :-
All your PO was raised to JWTh which required the dispatch date already which JWTh still not yet to check details below, Also that will became to make our system problem.
a. If book in the system then no r-m then became to account book in the account receivable report which that is not realistic
b. We can’t dispatching on time which your required the dispatch date in the PO already
c. Many process was required amendment and loss time
Action :-
Order receive process (Contract review procedure) :-
1) JWM raise enquiry every mid of month to JWTh and or what is you need but enquiry first
a. JWA
b. JWM
c. JWAP
d. JWSA
2) JWTh will check the r-m and component part
a. R-M sheet
b. R-M Coil strip steel
c. Components part GR/IR
d. R-M filler
e. R-M Winding strip steel
f. Wooden boxes
g. Lead time
3) JWTh will reply back the dispatch date to JWM, If that is completed all check
4) JWM Raise PO to JWTh
5) JWTh check the details below
a. MJ number
b. Description
c. Qty
d. Pricing
e. Amount
f. Dispatch date
g. Shipping term
6) JWTh confirm back by acknowledgement to JWM
7) JWM possible reply back to received acknowledgement
8) JWTh do the sale and dispatch register report
9) JWTh reply confirmation of gods dispatch date
10) JWM raise an invoice of Third parties(Customer) to JWTh
11) JWTh raise an invoice / Packing list / Certificate and send to Bangkok office
a. Invoice JWTh to JWM
b. Invoice JWM to Customer
c. Packing lists
d. Certificate
12) JWTh book the transport truck
13) JWTh loading and transfer the goods to Bangkok and wooden fumigation
a. Loading the goods
b. When arrived to Bangkok then wooden fumigation
14) JWTh office side co-work about the shipping process
15) JWTh office side reply back the B/L to JWTh factory side to closed the job in the sale and dispatch register report