So I would advise to contact these motels in advance to check the availability of rooms before arrival. About pickup. TN12 did not mention that he would pick students up however they should contact employer with their arrival dates and ask. Maybe he will be free that day and can drive to the airport to pick them up. If not – at least he will be able to advise the best transportation options. Also, if you have their flights information – please send that.
Let me know what you think about that.
Also I will be calling to employer later today and speak to him.