For several years, the ECCO Group’s Code of Conduct has been an integral part of the entire value chain of the ECCO Group. The ECCO Code of Conduct is a set of uniform principles that target ECCO owned companies – we also expect our suppliers to acknowledge and comply with our Code of Conduct.
In order to ensure the implementation of our Code of Conduct and assist our suppliers we would like to make an appointment about an audit. During this audit, the focus will be on the following areas:
1. Production tour, which covers all areas of the factory including:
• Production facilities
• Warehouse and storage facilities for raw materials, chemicals and waste
• Waste water treatment plant
• Power sources
• Sanitary facilities
• Canteen facilities
• Clinic/sick room
• Dormitories (if relevant)
• Praying rooms (if relevant)
During the factory tour, the ECCO auditors will take photos of both good examples and potential improvements related to ECCO’s Code of Conduct. It is our experience that photos gives valuable support when presenting findings at the audit conclusion meeting.
2. Document review:
• Waste handling procedures
• Water and energy saving
• Material safety data sheets
• Emergency action plan
• Work accident reports
• Environment, health and safety training
• Environment, health and safety policy
• Examples of payrolls (including documentation for overtime payment)
• Examples of employee contracts
• Examples of timecards
3. Employee interviews
The employees are randomly selected by the ECCO auditors during the factory tour for a short interview.
This audit normally takes 1½ workday. We suggest that this will be made on by the
Date: 7-8 July 2014
Time: 09.00 – 15.00
Following ECCO employees:
• Ms. Aphinya Suankwan, Sourcing manager
• Ms. Uraiwan Pengsuwan , Environment Officer
The audit is finalised with a conclusion meeting including photos from the factory tour of both good examples and potential improvements and with an action plan summarising potential issues to improve within a realistic timeframe.
Hereafter we will perform regular ECCO Code of Conduct audits to check performance and secure the continued implementation of the ECCO Code of Conduct.
To prepare you for this audit we have attached a suggestion for agenda and a copy of the current ECCO Code of Conduct Audit Form for Suppliers. The form can be used as a guideline for what we will look at during the audit.
We kindly ask you to confirm that you will assist us in the audit. Please also provide us with the names of participants on behalf of your company.