Evidence of Employment
An employer who employs ten or more employees must provide the document as the followings.
1. Work rules in Thai language must contain at least the details of working days; normal
working time; rest periods; holidays; rules of taking holidays; rules of overtime and holiday
work; the date and place of wage payment, overtime pay, holiday pay and holiday overtime
pay; leave; rules of taking leave; discipline; disciplinary measures; lodging of grievances;
termination of employment; severance pay; and special severance pay.
The lodgment of grievances must contain at least the particulars on scope and meaning of
grievances; method and steps of dealing with grievances; investigation and consideration of
grievances; procedure for settlement of grievances; and protection for the claimant and any
involved persons.
2. The record of employees must contain at least the particulars of name and surname; sex;
nationality; date of birth or age; present address; date of commencement of employment;
position or duties; rate of wages and other benefits as agreed between an employee and an
employer; and date of termination of employment.
3. Documents relating the payment of wages, overtime pay, holiday pay and holiday overtime
pay
must contain at least the particulars of working days and working time; work done by
employees who receive wages on a piece rate basis; and rate and amount of wages, overtime
pay, holiday pay and holiday overtime pay. The particulars in the documents may be
contained in one volume or several volumes. The evidence of such payment by direct transfer
to a commercial bank account or other financial institutions are deemed as the evidence.
An employer must keep the employees’ records and documents relating the wage payment,
overtime pay, holiday pay or holiday overtime pay of not less than 2 years from the date of
termination of employment of each employee or from the date of such payment. If there is a
complaint concerning the employer’s violation of the Labour Protection Act B.E. 2541
submitted to a labour inspector; or there is a labour dispute under the labour relations law; or
there is a lawsuit is commenced, an employer must retain the record and the documents until
the order or judgement of such matter has been final.