GUIDE ON PURCHASE OF AIR TICKETS FOR APO PROJECT PARTICIPANTS
In principle, the APO will bear the cost of round-trip economy-class air tickets for the
following categories of overseas participants: 1) all participants from nonprofit organizations;
2) all participants attending APO symposia, study meetings, and other projects as specified;
3) all participants from Bangladesh, Cambodia, Fiji, Lao PDR, Mongolia, and Nepal
attending APO seminars, training courses, and multi-country study missions; and 4) all
participants from SMEs from other APO member countries attending seminars, training
courses, and multi-country study missions. The air tickets are for the most direct route
between the international airport nearest to the participants' place of work and the
international airport nearest to the venue of the project. Attempts should be made to purchase
discounted tickets to reduce costs.
The APO Liaison OfRcers/NPOs are kindly requested to assist the participants or make
necessary arrangements to purchase the required air tickets through the designated or bona
fide travel agents in member countries. The APO will reimburse the actual airfare (excluding
taxes) on the submission of payinent receipts/invoices indicatmg the US dollar equivalent of
the cost and copies of the air tickets (printouts of e-tickets).
For reimbursements by the APO, please note the following:
1. Ensure that the air tickets are:
. for economy class,
. by the most direct route,
. enabling timely arrival (day before the commencement of the project) and
depailure (day after the project is over), and
. at discounted rates.
2. The rates should not exceed those determined by the APO or other appropriate
authorities.
3. If, for some reason, a discounted ticket is obtained for or by a participant to travel on
a route other than the most direct route, the APO's reimbursement will be limited to
the amount that would have been incurred if the direct route had been flown under
similar conditions. Any additional expenses incurred due to flying by a different
route will not be reimbursed by the APO.
4. Only actual airfares, including fuel surcharge and security surcharge, are
reimbursable. Other charges such as consumption tax, travel tax, airport tax, visa
fees, etc. will not be met by the APO. All these items should be clearly indicated in
the receipts/invoices.
5. For each air ticket, please provide the following:
. paynient receipt/invoice from airline/travel agent for the amount paid/to be paid,
preferably with US dollar equivalent; and
* clear photocopy