When volumes have funding designated the status is changed so
staff knows to prepare those volumes next. The volumes are collated
and a manifest is created that includes basic information such as the
volume, number, date, and page count in each issue. Missing volumes,
printing errors in the enumeration, and possible inhibitions to
scanning are also recordedThe volumes are then disbound with the
manifest in hand. Pages missing a significant amount of text are
removed with the rest of the issue it belongs to. These issues are
recorded in the database under “Issues Needing Replacement.”
Microfilm will be used to scan missing issues and in order to keep a
visual consistency entire issues are scanned from the same sources.
For efficiency sake, missing issues are gathered and microfilm is sent
and scanned in batches.