Trainer continues to present trainees with keys in the implementation of an effective schedule of communication relating to updating EMPs:
Allocating meeting roles
To facilitate the function of these formal meetings it is recommended roles are allocated to individual participants. Standard roles include:
Chairperson – to run the meetings and control discussions and participation
Secretary – to take the minutes of the meeting. The minutes must record:
Topics discussed
Who said what
Votes taken – including numbers ‘for’ and ‘against’ and anyone who abstained
Topics for future action or discussion
Attendees and those who were absent (‘apologies’)
Communications officer – to communicate information and decisions from the meeting to management, staff, trainers, external agencies, head office and other stakeholders as required.