Dear Team,
Thank you for scheduling and making yourself available for the stock take, with my main objective to help both Accounting and Finance to simplify the process.
As the stock take was taking place simultaneously in two or three venues at the same time, I share a few common observations in the venues I visited.
1) Venues, please be ready at the time scheduled.
2) Venue managers are responsible for the beverage cost of their area, and counting must be accurate. Unless you excuse yourself, managers must be present for stock take.
3) All open wines by the glass must have a sticker of the date they were opened.
4) Opened wines over one week are most likely spoiled.
5) Spoiled wines must be reported monthly to cost control.
6) All beverages must be counted, and the venue manager is to ensure all beverages are counted.
7) Advise finance of your wine storage areas to avoid being questioned.
8) Wine and spirit bottles that are purchased by guests must be on an inventory list
9) FOC wines or tasting wines that are in your venue for more than a month must be added to inventory.
10) Please have a system for your wine storage, white wines in one fridge, and red wines in the other then sorted by grape variety, country of origin, or by the wine list listings.
11) Please make sure to clean your fridges, and ensure that your beverages are correctly stored.
12) Please don’t collect empty boxes and ensure your BOH areas are tidy.
13) Lets try together to reduce the slow moving inventory list. We all know which bottles we count monthly.
I am sure with a few changes today we will simplify our process for next month. I will resend this email to individual venues to address my expectations of what must be done my Monday next week.