Develop a work/action plan to achieve the mandate of the RFP.
Project Coordination, including regular meetings and status reports to keep the project on schedule and keep identified stakeholders apprised of the process.
Orientation / training of the participants to the process and components of strategic planning.
Reference the other Plans and studies to provide a solid framework for the Strategic Plan.
Community and Employee Input, including gathering of stakeholder information and input as well as using appropriate methods of communication and engagement.
Needs assessment / environmental scan – reviewing existing plans and documents pertinent to the comprehensive strategic plan, identifying trends and patterns that are applicable, analyzing strengths, weaknesses, opportunities and threats.
Process and meeting facilitation, assisting discussion and decision making and ensuring that conversations are forward-looking, action oriented and move the participants towards creating a shared future.
Planning, coordinating, and taking minutes of all meetings, including community/employee consultation sessions and meetings with Council and Staff. This can be in conjunction with assigned City staff.
Organize and facilitate public meetings to disseminate and gather information relevant to the process.
Plan documentation, including development of an interim and final report for the project, including executive summary