purchasing agent sends one copy to the supplier, one
copy to the AP department, where it is filed temporarily,
and files the third copy in the purchasing
department.
When the goods are received, the receiving department
inspects and verifies them using the packing
slip, which is attached to the goods. The receiving
clerk manually prepares two hard copies of a receiving
report. One copy accompanies the goods to the warehouse
for storage. The receiving clerk sends the second
copy to the purchasing agent, who uses it to update the
inventory subsidiary ledger and close the open purchase
order. The purchase agent then files the receiving
report in the department