For the step-by-step procedures, we have outlined the following
steps:
2) Meet Potential Partners; these meetings are meant to establish a
willingness to participate and to negotiate framework agreements
and partner obligations.
3) Determine Project Viability; both partners evaluate their
collections using the Digital Collections Project Planner devised by
us for objectively evaluating a target collection. Having both sides
evaluate the project helps us to see any similarities as well as any
differences in what is valued in a collection.
4) Determine the project’s priority and place it within the Project
Pipeline.
5) Pilot Testing; using a representative sample of materials we
determine if any special needs, such as scanning or handling
oversize documents, might arise during digitization or online
dissemination;
6) Project Oversight: once digitization begins, we establish schedules
for regular meetings to update partners. We also work on tweaking
workflows, assessing digitization benchmarks and quotas, and
perform quality control of images.
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7) Post-project Wrap-Up, which involves checking that materials
have been digitized; we also create a project summary to explain
the results of the project and to enumerate any problems that
occurred during the project. We finally seek avenues for PR.