ical subjects as though the article would end up as evidence in a courtroom
someday. So I’m very cautious. It’s important to me personally and
professionally that they be correct, grammatical, complete, and clear.”
Ray’s articles are another example of proofing at the third level. They
have these qualities:
• external, and potentially part of the public record
• long
• complex
• formal
• high risk, with severe consequences associated with inaccuracies
Your first task is to identify which level of editing is appropriate for
you. If you proof everything in every project, you’ll spend needless time
and effort for no or little reward. On the other hand, if you don’t proof
everything on certain projects, you risk costly mistakes.
Assess Your Projects One by One
In order to make smart decisions about which level of editing is appropriate
for your projects, you need to know what factors to evaluate.
The assessment that follows will help you determine the proper level of
editing for any project.
Bring to mind a specific writing project, then assess how true or not
true each of the following statements is. If the statement is absolutely
true, score it a five. If the statement is absolutely false, score it a one. If
it’s sometimes true, sort of true, or maybe true, score it a three. A two
implies that the statement is rarely true, and a four implies that the statement
is usually true. At the end, tally your scores and read what your
total score implies about the appropriate level of editing for your project.
1. Your communication will be distributed only within your organization.
_____
2. Using the Formality Index, you’ve determined that your communication
is very informal. _____
3. Your message is upbeat and fun. _____
ical subjects as though the article would end up as evidence in a courtroom
someday. So I’m very cautious. It’s important to me personally and
professionally that they be correct, grammatical, complete, and clear.”
Ray’s articles are another example of proofing at the third level. They
have these qualities:
• external, and potentially part of the public record
• long
• complex
• formal
• high risk, with severe consequences associated with inaccuracies
Your first task is to identify which level of editing is appropriate for
you. If you proof everything in every project, you’ll spend needless time
and effort for no or little reward. On the other hand, if you don’t proof
everything on certain projects, you risk costly mistakes.
Assess Your Projects One by One
In order to make smart decisions about which level of editing is appropriate
for your projects, you need to know what factors to evaluate.
The assessment that follows will help you determine the proper level of
editing for any project.
Bring to mind a specific writing project, then assess how true or not
true each of the following statements is. If the statement is absolutely
true, score it a five. If the statement is absolutely false, score it a one. If
it’s sometimes true, sort of true, or maybe true, score it a three. A two
implies that the statement is rarely true, and a four implies that the statement
is usually true. At the end, tally your scores and read what your
total score implies about the appropriate level of editing for your project.
1. Your communication will be distributed only within your organization.
_____
2. Using the Formality Index, you’ve determined that your communication
is very informal. _____
3. Your message is upbeat and fun. _____
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