Answer:
Managers can monitor employee e-mail and Internet because a research found about 77 percent of workers with Facebook account use them during work hours. Moreover average employee wastes approximately 30 percent of the workday on-work-related Web browsing, while 90 percent of employee receive or send personal e-mail at work. This all refer that effect the company which is:
Create serious business problem.
Nonstop interruptions that divert employee attention from the job task they are supposed to be performing.
The managers worry about the loss of time and employee productivity when employee is focusing on personal rather than company business.
Too much time on personal business translates into lost revenue.
The company networks is too high, it also clog the company’s network so that legitimate business work cannot be performed.
The employee can be send confidential or potentially embarrassing company e-mail to outsiders
Effective e-mail and Web use policy is can lay out specific procedures and accountabilities, identifying which users and organizational units can share information, where information can be distributed , and who is responsible for updating and maintaining the information.
The company can use software from Spector Soft Corporation that record all Web site employee visit, time spend at each site and all e-mail send.
The company also can use e-mail monitoring software flags certain type of messages and keywords within messages for further investigation.
Company use policy that includes explicit ground rules that state, by position or level, under what circumstance employee can use company facilities foe e-mail, blogging, or Web surfing.