1. When distributing Secrecy S or Secrecy A documents, proper measures shall be taken to prevent leakage.
2. When distributing Secrecy B documents, proper measures shall be taken to prevent leakage, at the manager’s discretion.
3. Except as described herein, transmission of Secrecy S documents by electronic means is prohibited. Transmission by email may be permitted to interoffice email addresses subject to approval of the Division Manager of the creating division. When transmitted, the content shall not be stated in the text of the email, and the sender will protect the document by password, with the password provided to the recipient by a separate communication.
4. When sending Secrecy A documents by email, prior approval shall be obtained from the manager, in a manner to be specified by each Company. When sending Secrecy A or secrecy B documents by email to addresses other than a Honda email address, the
content shall not be stated in the text of the email, and the sender shall protect the document by password or encryption with the password or decryption key provided by a separate communication; or by any other appropriate method designated by the Company Confidentiality Committee.
5. When distributing confidential documents by means other than email (including Internet services and the like), Associates shall use only those methods permitted by the Company Confidentiality Committee.
6. With respect to any distribution of important
confidential documents, the information regarding date of
distribution, sender, receiver, and form of such
documents shall be kept in the record for traceability.