IT Infrastructure Provision
For the IT equipment, the CI had gathered responses from all agencies to find out their
needs. This was done in several rounds, in which the agencies had to justify the
necessity and use of the equipment. However, there was one major issue to be resolved,
i.e., the disposal of the assets after using the equipment for the event. As a way out, the
CI Chairman requested the Organizing Committee to mandate that the agencies source
the IT equipment they needed from within their own organizations. The CI would only
be responsible for providing IT equipment to be used by the JS and the delegates.
Although this mandate cut down requirements substantially, the amount of IT
equipment necessary to meet the requirements of the JS and the delegates was still
significant. The key concern was asset disposal and cost savings. Regular discussions
and negotiations took place with the JS through video and phone conferencing during
the preparation phase to minimize the requirements without affecting the JS’s needs.
Subsequently, the CI partnered with various IT companies for sponsorship of equipment
and services. For example, networking giant Cisco Systems was roped in to provide the
network infrastructure for the delegates to stay connected. Also, 1020 analog and 1025
multi‐line digital phones were provided by Alcatel and connected to Alcatel’s digital
PABX system.
For the