3.5.
As the internal auditor for No-Wear Products, you have been asked to document the
company’s payroll processing system. Based on your documentation, No-Wear hopes
to develop a plan for revising the current system to eliminate unnecessary delays in
paycheck processing. The head payroll clerk explained the system:
The payroll processing system at No-Wear Products is fairly simple. Time data
are recorded in each department using time cards and clocks. It is annoying, how-
ever, when people forget to punch out at night, and we have to record their time
by hand. At the end of the period, our payroll clerks enter the time card data into
a payroll file for processing. Our clerks are pretty good—though I’ve had to make
my share of corrections when they mess up the data entry.
Before the payroll file is processed for the current period, human resources
sends us personnel changes, such as increases in pay rates and new employees.
Our clerks enter this data into the payroll file. Usually, when mistakes get back to
us, it’s because human resources is recording the wrong pay rate or an employee
has left and the department forgets to remove the record.
The data are processed and individual employee paychecks are generated.
Several reports are generated for management—though I don’t know what they
do with them. In addition, the government requires regular federal and state with-
holding reports for tax purposes. Currently, the system generates these reports
automatically, which is nice.
REQUIRED
a. Prepare a context diagram and Level 0 DFD to document the payroll processing sys-
tem at No-Wear Products.
b. Prepare a document flowchart to document the payroll processing system at No-
Wear Products