Hotel night clerks issue room keys to guests and keep records of occupied rooms and guests’ accounts, according to the Divi Carina Bay Beach Resort. They can change guest room reservations as well. Hotel night clerks must know all room types available at the establishment as well as layouts and locations and must know all room rates, promotions and special packages, according to Crestline Hotels and Resorts.
The reconciliation of a hotel's activities usually occurs during overnight hours. For this reason, a hotel night clerk has different responsibilities from those working day or evening shifts. For example, hotel night clerks might have to print end-of-day reports regarding food and beverage sales or audit day and evening shift cashiers’ work and correct discrepancies. Meanwhile, day shift hotel clerks spend more of their time collecting payments from departing guests and confirming nighttime reservations. Hotel night clerks also must maintain confidentiality of guest information and important hotel data.
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