Confirmation is usually a polite way of saying you understand something or you go along with that person’s idea. In the business world, a confirmation letter of appointment is mainly used to respond to a letter of invite to an interview, meeting or discussion. It lets the one who has invited you that you are aware and you have comprehended the letter of invitation sent. In an interview it is important, it is not a must but you can write it to confirm that you will be attending that interview. This also acts as proof you will attend the event you are confirming too. Many usually do not see the use of an appointment letter but it is a good way of communicating in the case that you have an appointment.
Guideline to writing a confirmation letter
Getting to write a confirmation is really not that hard to do. It requires you to address the ones who have invited you to an event be it a casual event or a business like an event. Depending on the type of letter you are writing you will need to keep in mind a few things here and there.
Tone – Since this letter can be formal or informal, it means there are two tones that can be used. For a formal letter, the tone needs to be a serious and direct one. With informal, it can be more of friendly and less serious.
Being brief – Being brief is the key in letters, shooting straight at the point an ensuring you do not write a lot of unnecessary information making the letter just plain and boring.
Adequate information – since you will be confirming to a letter of appointment, you need to reference the appointment you have, give your important details and also ensure to give out a clear message.