1. Business envelopes are separated from those which are marked “Private” , “Confidential “or “Personal”.
2. The business envelopes are slit open with a paper knife or letter opening machine.
3. The contents of the envelopes are unfolded and enclosures neatly pinned to the letters which they accompany.
4. Every document received is stamped with a date stamp. Care must be taken not to obliterate important typewritten or printed matter. A rubber stamp or machine (see Fig.2 ) indicating the time as well as the date of receipt is very useful.
5. Registered mail must be signed for when the postman call. Correspondence with remittances, whether registers or not, is generally entered in a remittance book. The remittance are checked with the amounts indicate on the letters or accounts which they accompany and the amount, method of payment and opener’s initials are written on the corner of the document. Any discrepancy must be checked at once by the clerk in charge of mailing. In some firms the remittances book is taken on the chief cashier, who is required to sign for each item in the book.