Document Flowcharts
A document flowchart illustrates the flow of documents and information among areas of responsibility within an within an organization. They trace a document from its cradle to its grave, showing where each document originates, its distribution, its distribution, its purpose, its disposition, and everything that happens as it flows through the system.
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A document flowchart is particularly useful in analyzing internal control procedures. Document flowcharts that describe and evaluate internal controls are often referred to as internal control flowcharts. They can reveal system weaknesses or inefficiencies, such as internal control flowcharts. They can reveal system weaknesses or inefficiencies, such as inadequate communication flows, unnecessary complexity in document flows, or procedures responsible for causing wasteful delays. Document flowcharts prepared as part of the systems design process should be included in system documentation.
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The document flowchart that Ashton developed for the payroll process at S&S , as described in Table 3-1 and 3-2, shown in Figure 3-9
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General guidelines for preparing flowcharts that are readable, clear, concise, consistent, and understandable are presented in Focus 3-2 (see page 80)