6. A reminder about the meeting to all members, either through e-mail or SMS. SMS is the most effective medium for this purpose.
7. Help chair in making the meeting arrangements; contacting the guests, if any; contacting the committee chairs and others who have to present reports during the meeting.
8. Prepare the report handouts, copies of the minutes of previous meeting, agenda printouts etc. for distribution during the meeting.
9. Get the stationery required for the chair and members and set it in front of each seat.
10. Keep the attendance register, minutes book etc. ready before the meeting.