Monthly credit meeting
A monthly credit meeting shall be convened within seven (7) days from the issuance of the financial report in order to review the Accounts Receivable Ledger and discuss collection problems. Those personnel who are required to attend are:
(a) General Manager / EAM
(b) Head of Accounting Department / Financial Controller/Finance Manager
(c) Credit Manager/Officer (for hotels where are not centralized credit)
(d) Accounts Receivable Officer
(e) Director of Sales & Marketing/Director of Sales
(f) Director of Rooms / Assistant Director of Rooms / Front Office Manager
(g) Director of Catering and Conference Services/Catering Manager/Banquet Manager/F&B Manager
(h) Reservations Manager
The following information shall be provided to the attendees of the said meeting:
- Accounts receivable analysis (A/R aging report)
- Action taken on problematic accounts and its respective status during the month
The following subjects are to be discussed:
- High/Outstanding Balance Accounts
- Problem Accounts
- Returned cheques
- Bad Debt Accounts
- Write-Off Accounts
- Outstanding over 60 days
Minutes of the meeting shall be the Credit Manager/Office for distribution to all participants and upload to intranet.
Monthly centralized credit meeting shall be apply as above process.
Executive from Hotel operation, Room, Sale and Marketing, Account& Financial and Centralized Credit are required to attend.