DOS AND DONTS OF AN ANNOUNCEMENT LETTER:
• An Announcement Letter, if official, should be in two copies. One addressed to the individual whose promotion or achievement is being announced and second addressed to the whole office informing them of this announcement
• It should be simply worded
• An Announcement Letter should be short and crisp
• It should highlight the reason for the announcement along with its result
• The official Announcement Letter should always be on the company’s letter head
• It should only be concerned with the announcement and shouldn't have any details irrelevant
• Grammatical errors and typographical errors should be minutely checked
• Points in the letter that need focus should be bold and highlighted so that the content of the letter is clear to everyone