Please note the change in CE Process. I have highlighted in yellow the main points. And have written in red underline my points on the same.
Primarily impact for the markets is :
1) UM Invoice = CE endorsed amount = Supplier Invoice. This is the key check that will be made.
2) In some cases we negotiate down after CE is endorsed. It is not acceptable if the UM Invoice/ Supplier Invoice is less than Endorsed CE. So you will need to get the CE endorsed again to the lower amount so that it matches the Supplier invoice and the UM invoice
3) Any change in the plan needs to be endorsed – but please ensure you are seeking the re-endorsement on the previous endorsement. EG we have booked 8 radio spots based on an endorsement from Kennis and now we are reducing it to 6. Please use the endorsement from Kennis where she approves 8. Outline the change in the plan as well as reason for the change send again for her to re-endorse. Therefore the final email of the CE endorsement that you attach with the radio bill and send to XOM will have the whole trail of endorsements and changes captured.
I will verify two things further and revert to you:
1) It was agreed verbally that there would be a 1 dollar tolerance on Supplier Invoice matching UM invoice. This is not mentioned here. I will get that on mail from the XOM team
2) There is an excel format at the end – I need to check if this needs to be filled by us
Do let me know if you have any queries – glad to get into the call