The minutes of the meeting reflect the order the agenda for that meeting and should be recorded in the following order :
1. A heading that states cleary the name of the body that met, and the time, date, and place of the meeting.
2. A list of name of those present at the meeting and the offices they hold, beginning with the chair's.
3. A list of those persons who were unable to attend.
4. call to order- time that the chair officially begin the meeting.
5. The reading of the minutes of the last meeting the approval of the minutes.
6. Matters arising from the minutes : discussion if any item in the minutes that calls for future comment.
8.General business : a formal record of all the decisions reached on each item listed in the agenda. Resolutions must contain the exact wording given at the meeting.