Control of operating equipment inventory
1. Each operating department should be fully responsible for all operating equipment used in the operation and should implement their own par stock management.
2. Each department should maintain an inventory list by classification, item, size and style with the following information to be stated on:
- Name of the operating equipment
- Supplier name with dare of purchase and purchase order reference number
- Receiving date in storeroom, quantity received, unit cost and total amount
- Date of issue and quantity issued
- Quantity and amount in inventory
III- Operating equipment replenishment
1. Purchase of chinaware, glassware, silverware after the opening should be made in accordance with the Capex budget, which is planned before the beginning of the fiscal year. The budget has to be submitted to and approved by the hotel owner.
2. These items are often specially ordered items, and since economic order quantities are large, purchased volume is in many cases larger than what is needed for replenishment. Accordingly, purchases of these goods are stored in the storeroom until use.
3. Issuing goods from the storeroom into operating departments for replenishment purposes should be controlled via store requisition forms in the same manner as for other store items.
IV- Physical inventory count
1. Physical inventory counts must be performed for all operating equipment:
- In storeroom: to value the inventory
- In operating departments: to measure usage
2. A physical count should be done at least on a half-yearly basis. For operating equipment in operation, stocktaking should be handled by each operating department and the results of the inventory handed over to the Cost Controller.