INTRODUCTION
The Fleet Management parts warehouse includes a large storeroom for large/bulky parts and
excess/reserve parts, and a small storeroom for the most frequently used and more sensitive
equipment parts. Warehouse employees receive and issue the parts needed to service City
vehicles and equipment from this small storeroom area. The facility also has a shop supplies and
consumables area where mechanics find items that are not stocked under inventory control.
The parts warehouse is restricted to warehouse employees, their supervisor, and Fleet Management
administrative personnel; keys are required to access the storeroom areas. Fleet mechanics go to
an open access area where the storeroom service window is located to request and obtain the parts
they need. There are four closed circuit cameras located on the open access area and inside the
small storeroom. The cameras are monitored in the Fleet Management Director's office and the
images are digitally recorded.
The warehouse inventory stocks the most frequently used parts for the service and maintenance of
the City's vehicles and equipment. Many of the parts used for the service and maintenance of the
fleet are non-stock, when they are used less frequently or if they have a higher cost. When the
purchase of inventory parts is necessary, stock and non-stock, a warehouse employee prepares the
order on the Faster System before it is placed with the vendor. The Faster system is a stand alone
computer software utilized by Fleet Management for inventory control of automotive parts,
mechanics labor, as well as general asset management and fuel consumption tracking. When the
parts order is received from the vendor, the warehouse employee checks the units received and the
pricing according to the bill of sale. Once the order is verified, the parts are changed from ordered
to received in the Faster System, which automatically places them in inventory. Invoices are
approved for payment by the Fleet Analyst and forwarded to Finance for payment.
The Fleet Management Director indicated that the re-order point process for stocked parts in
inventory is currently being re-evaluated because of the non-performance of warehouse activities by
former warehouse personnel, who did not properly reflect purchases and issuances of inventory
parts. This took place in the early part of 2009 and resulted in personnel changes, inventory
adjustments, and increased supervision. It has taken several months to adjust inventory records
and some write-offs have been required. The Director also indicated that stock levels have been
INTRODUCTION The Fleet Management parts warehouse includes a large storeroom for large/bulky parts and excess/reserve parts, and a small storeroom for the most frequently used and more sensitive equipment parts. Warehouse employees receive and issue the parts needed to service City vehicles and equipment from this small storeroom area. The facility also has a shop supplies and consumables area where mechanics find items that are not stocked under inventory control. The parts warehouse is restricted to warehouse employees, their supervisor, and Fleet Management administrative personnel; keys are required to access the storeroom areas. Fleet mechanics go to an open access area where the storeroom service window is located to request and obtain the parts they need. There are four closed circuit cameras located on the open access area and inside the small storeroom. The cameras are monitored in the Fleet Management Director's office and the images are digitally recorded. The warehouse inventory stocks the most frequently used parts for the service and maintenance of the City's vehicles and equipment. Many of the parts used for the service and maintenance of the fleet are non-stock, when they are used less frequently or if they have a higher cost. When the purchase of inventory parts is necessary, stock and non-stock, a warehouse employee prepares the order on the Faster System before it is placed with the vendor. The Faster system is a stand alone computer software utilized by Fleet Management for inventory control of automotive parts, mechanics labor, as well as general asset management and fuel consumption tracking. When the parts order is received from the vendor, the warehouse employee checks the units received and the pricing according to the bill of sale. Once the order is verified, the parts are changed from ordered to received in the Faster System, which automatically places them in inventory. Invoices are approved for payment by the Fleet Analyst and forwarded to Finance for payment. The Fleet Management Director indicated that the re-order point process for stocked parts in inventory is currently being re-evaluated because of the non-performance of warehouse activities by former warehouse personnel, who did not properly reflect purchases and issuances of inventory parts. This took place in the early part of 2009 and resulted in personnel changes, inventory adjustments, and increased supervision. It has taken several months to adjust inventory records and some write-offs have been required. The Director also indicated that stock levels have been
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