The position F&B Administrator - the hotel requires offering assistance to the Director of F&B & Executive Chef in office duties, administration, filing and secretarial requirements in compliance with established policies and procedures of the hotel.
Specific responsibilities as follows:
To provide support to Director of F&B & Executive Chef in her functions and tasks: filing, archiving, prepare reports, leave administration, reports, lunch duty, etc.
To complete all administrative correspondence, reports and documents as & when required and to ensure their prompt and immediate distribution.
To insist and maintain a consistent, accurate, organised and efficient filing system.
To maintain accuracy, consistency and proper completion of all correspondence.
To collect and disseminate all incoming faxes/letters/correspondence - within the region and worldwide with speed and efficiency.
To prepare meeting materials eg CD Rom, printing of documents, etc.
To collate information/responses eg. Monthly Trend of Operations.
To assist with making travel, visa and passport arrangements.
To handle all incoming telephone calls in a polite, efficient, positive, courteous, obliging and friendly manner. All calls are promptly and immediately answered within three rings.
To provide an enthusiastic, cheerful, professional and energetic service and attitude to all correspondents, visitors while representing the F&B team.
To communicate professionally at all times (internally and externally).
To ensure high confidentiality of all office and Hilton International corporate matters.
To ensure the office is manned (rotate lunch coverage) when required and service and smooth accessibility provided.
To coordinate all office supplies, inventory and requirements when necessary.
To ensure the office is always clean, tidy and organised.
Other job-related matters:
To assist the Director of F&B & Executive Chef, in any job-related requirements as & when required.
To demonstrate a team spirit and constant energy by providing feedback and ideas to improve the office performance as well as cost control.
Qualifications :
An F&B Administrator is always working on behalf of the hotel and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:
A passion for providing great service and meeting and talking to new people
Organized and accurate in every respect
Ability to multi-task efficiently while still meeting deadlines
Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office
Tertiary qualifications, or other collegiate-level degree, not required but preferred
Demonstrated ability to build effective internal and external hotel relationships
At least some years’ relevant work experience
Excellent command of spoken and written English
Pleasant, cheerful, confident person who is also a good communicator.
The incumbent should have a pleasant personality and demonstrates the competency of teamwork.
Accurate, proactive and a problem-solver
Additional responsibility as the Department Coordinator
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards
Manage the Departmental schedule
Handle all calls and appointments, courteously and promptly
Provide accurate management of all documentation and maintain a systematic filing system
Assist with the coordination of special projects, including scheduling and follow-up
Arrange accommodation and flights for the Manager business travel
Any other ad hoc tasks as requested by Manager(s)
The position F&B Administrator - the hotel requires offering assistance to the Director of F&B & Executive Chef in office duties, administration, filing and secretarial requirements in compliance with established policies and procedures of the hotel.Specific responsibilities as follows:To provide support to Director of F&B & Executive Chef in her functions and tasks: filing, archiving, prepare reports, leave administration, reports, lunch duty, etc.To complete all administrative correspondence, reports and documents as & when required and to ensure their prompt and immediate distribution.To insist and maintain a consistent, accurate, organised and efficient filing system.To maintain accuracy, consistency and proper completion of all correspondence.To collect and disseminate all incoming faxes/letters/correspondence - within the region and worldwide with speed and efficiency.To prepare meeting materials eg CD Rom, printing of documents, etc.To collate information/responses eg. Monthly Trend of Operations.To assist with making travel, visa and passport arrangements.To handle all incoming telephone calls in a polite, efficient, positive, courteous, obliging and friendly manner. All calls are promptly and immediately answered within three rings.To provide an enthusiastic, cheerful, professional and energetic service and attitude to all correspondents, visitors while representing the F&B team.To communicate professionally at all times (internally and externally).To ensure high confidentiality of all office and Hilton International corporate matters.To ensure the office is manned (rotate lunch coverage) when required and service and smooth accessibility provided.To coordinate all office supplies, inventory and requirements when necessary.To ensure the office is always clean, tidy and organised.Other job-related matters:To assist the Director of F&B & Executive Chef, in any job-related requirements as & when required.To demonstrate a team spirit and constant energy by providing feedback and ideas to improve the office performance as well as cost control.Qualifications :An F&B Administrator is always working on behalf of the hotel and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:A passion for providing great service and meeting and talking to new peopleOrganized and accurate in every respectAbility to multi-task efficiently while still meeting deadlinesProficiency, at an intermediate level, with computers and computer programs, including Microsoft OfficeTertiary qualifications, or other collegiate-level degree, not required but preferredDemonstrated ability to build effective internal and external hotel relationshipsAt least some years’ relevant work experienceExcellent command of spoken and written EnglishPleasant, cheerful, confident person who is also a good communicator.The incumbent should have a pleasant personality and demonstrates the competency of teamwork.Accurate, proactive and a problem-solverAdditional responsibility as the Department CoordinatorAs Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standardsManage the Departmental scheduleHandle all calls and appointments, courteously and promptlyProvide accurate management of all documentation and maintain a systematic filing systemAssist with the coordination of special projects, including scheduling and follow-upArrange accommodation and flights for the Manager business travelAny other ad hoc tasks as requested by Manager(s)
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The position F&B Administrator - the hotel requires offering assistance to the Director of F&B & Executive Chef in office duties, administration, filing and secretarial requirements in compliance with established policies and procedures of the hotel.
Specific responsibilities as follows:
To provide support to Director of F&B & Executive Chef in her functions and tasks: filing, archiving, prepare reports, leave administration, reports, lunch duty, etc.
To complete all administrative correspondence, reports and documents as & when required and to ensure their prompt and immediate distribution.
To insist and maintain a consistent, accurate, organised and efficient filing system.
To maintain accuracy, consistency and proper completion of all correspondence.
To collect and disseminate all incoming faxes/letters/correspondence - within the region and worldwide with speed and efficiency.
To prepare meeting materials eg CD Rom, printing of documents, etc.
To collate information/responses eg. Monthly Trend of Operations.
To assist with making travel, visa and passport arrangements.
To handle all incoming telephone calls in a polite, efficient, positive, courteous, obliging and friendly manner. All calls are promptly and immediately answered within three rings.
To provide an enthusiastic, cheerful, professional and energetic service and attitude to all correspondents, visitors while representing the F&B team.
To communicate professionally at all times (internally and externally).
To ensure high confidentiality of all office and Hilton International corporate matters.
To ensure the office is manned (rotate lunch coverage) when required and service and smooth accessibility provided.
To coordinate all office supplies, inventory and requirements when necessary.
To ensure the office is always clean, tidy and organised.
Other job-related matters:
To assist the Director of F&B & Executive Chef, in any job-related requirements as & when required.
To demonstrate a team spirit and constant energy by providing feedback and ideas to improve the office performance as well as cost control.
Qualifications :
An F&B Administrator is always working on behalf of the hotel and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviors, skills, and values that follow:
A passion for providing great service and meeting and talking to new people
Organized and accurate in every respect
Ability to multi-task efficiently while still meeting deadlines
Proficiency, at an intermediate level, with computers and computer programs, including Microsoft Office
Tertiary qualifications, or other collegiate-level degree, not required but preferred
Demonstrated ability to build effective internal and external hotel relationships
At least some years’ relevant work experience
Excellent command of spoken and written English
Pleasant, cheerful, confident person who is also a good communicator.
The incumbent should have a pleasant personality and demonstrates the competency of teamwork.
Accurate, proactive and a problem-solver
Additional responsibility as the Department Coordinator
As Department Coordinator, you will provide excellent administrative support to department and other managers, as assigned. Specifically, a Department Coordinator will perform the following tasks to the highest standards
Manage the Departmental schedule
Handle all calls and appointments, courteously and promptly
Provide accurate management of all documentation and maintain a systematic filing system
Assist with the coordination of special projects, including scheduling and follow-up
Arrange accommodation and flights for the Manager business travel
Any other ad hoc tasks as requested by Manager(s)
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